Why Choose an Event Planner?

Why choose an event planner?

Planning an event takes hours of dedicated attention that might span days, weeks or months in the making. It doesn’t matter if you are planning a conference, organizing a corporate party or an incentive trip; it takes many different skill sets and varying time input to get everything done correctly and successfully. You might think it is cheaper to do it all yourself, but without the years of experience, skills and resources, the total cost could actually be much more than budgeted. Hiring an event planner with the professional skills and resources to ensure your event gets done right the first time gives you the peace of mind you need.

Dining and Catering – Working closely with caterers is essential to a well organized event. They need to be locked in early and become familiar with the event location well before the event. Allowing the event planner to source the caterer or another vendor for equipment such as chairs, tables, table cloths and cutlery can help reduce the stress you feel when aligning all the moving parts.

Equipment – If you are planning speakers, announcements, awards, or need to address many people, you will need a LOT of equipment to enhance the experience and bring smooth sailing for presentations. Nobody wants a technical malfunction right in the middle of an otherwise spectacular event. If you don’t know the local area, the right event planner can utilize their vast knowledge and bring in experienced technicians, rent audio-visual equipment, projectors and other items such as gobos and lighting effects.

Accommodation – Conferences and company retreats require overnight arrangements. Do you know which hotel is best suited for your needs? The right event planner can arrange hotels, amenities, transportation to and from the airport or event in style, but most of all, they can negotiate blocks of rooms at discounted rates that you likely will not be able to do without prior experience.

Why choose an event planner? Because their detail-oriented manner and countless task lists, along with their network and negotiating power will bring every moving part together into one seamless memorable experience, leaving you, to more thoroughly enjoy your time at the event and manage the many other tasks on your plate more effectively and efficiently.

To find out more about the event planning process or our team, please contact us or call us at 702.906.0886